HP 9250C Digital Sender Getting Started Guide Vodic za pocetak rada Ghid de iniiere Úvodná prírucka Prirocnik »Prvi koraki« Balangiç Kilavuzu Copyright and License © 2007 Copyright Hewlett-Packard Development Company, LP Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained in this document is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. CB472-90947 Edition 1, 6/2007 FCC Regulations This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy. If this equipment is not installed and used in accordance with the instructions, it can cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation; the presence of interference can be determined by turning the equipment off and on. If this equipment does cause harmful interference to radio or television communications, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna; increase distance between equipment and receiver; connect equipment to an outlet on a circuit different from that to which the receiver is located; or consult your dealer or an experienced radio/television technician. Note: Any changes or modifications to the device that are not expressly approved by HP could void the user's authority to operate this equipment Trademark Credits Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corporation. Pentium® is a registered trademark of Intel Corporation or its subsidiaries in the United States and other countries. English Installation environment Prepare the site Select a well-ventilated, dust-free area to install the device. Place the device on a sturdy surface. 552.62 mm (17.82 inches) 571.82 mm (22.51 inches) System requirements To install the HP 9250C Digital Sender, the computer system must have the following features: Fast Ethernet 100Base-TX or Ethernet 10Base-T Access to an SMTP e-mail gateway NOTE HP highly recommends establishing SMTP gateway on your own local area network. However, the device can be configured for e-mail functionality even if mail services are provided by an outside Internet service provider (ISP) over a digital subscription line (DSL). ENWW 340.26 mm (13.40 inches) 340.26 mm (13.40 inches) Installation environment 1 English Install and Setup the Device Device components English Unpack the device Remove all shipping bags, tape, and packing material. 1 2 3 4 5 1 2 3 4 5 Getting started guide Digital sender documentation and HP DSS optional software Digital sender Control panel overlays (if included) Power cord Identify device parts Front of device 1 2 3 4 5 6 1. Control panel 2. Jam release 3. Output bin 4. ADF input tray 5. Keyboard (pull to open) 6. On/off switch 2 Install and Setup the Device ENWW Control Panel 5 6 7 8 9 4 3 2 1 1. Attention light 2. Data light 3. Ready light 4. Brightness-adjustment dial 5. Touchscreen graphical display 6. Numeric keypad 7. Sleep button 8. Reset button 9. Stop button 10. Start button 10 Back of device, lock, and serial number 7 8 9 10 11 12 13 7. ADF cable 8. Control-panel cable 9. 10/100Base-T network port 10. EIO port 11. USB host port (for third-party accessories) 12. USB device port (if needed for firmware upgrades) 13. Power connector 14. Scanner lock 15. Serial number 16. Extra mylar sheets 16 14 15 ENWW Device components 3 English Starting up English Changing the control panel overlays Use the following procedure to change the control-panel overlay, if needed. 1. Insert a small, flat-blade tool in the slot at the top edge. Lift the top and pull it off the control panel. 2. Place the overlay to align correctly with the buttons. Slide the bottom edge down first and snap it onto the control panel Unlock the scanner Connect the network cable 4 Install and Setup the Device ENWW Connect the power cord English 2 1 1. 2. Connect the power cord to the device and outlet. Turn on the power switch and follow the prompts on the control panel. Configure the control-panel settings Basic default settings Language settings After the device warms up, the messages on the control panel appear in English. Change the language in one of two ways: or Change the language at any time from the Administration menu. First touch Device Behavior, touch Language, touch the preferred language, and then touch Save. Select the preferred language from the Language menu the first time the device is turned on. The language must be selected within 60 seconds after the menu appears. Date and time settings Touch Exit if the date and time settings are correct. Touch OK to change these settings. Assign the IP address The device must be assigned a valid IP (Internet Protocol) address on the network. If the network uses dynamic host configuration protocol (DHCP), the IP address can be assigned automatically. DHCP is the default setting in the digital sender. Manually assign an IP address if DHCP is not being used. Find the automatically assigned DHCP IP address On the home screen, touch Network Address. The IP address appears on the Network Address screen. If the Network Address button does not appear, find the IP address: Touch Administration, and then touch Information. Touch Configuration/Status Pages, and then touch Configuration Page. Touch Show. The digital-sender configuration information appears. Touch OK to see the Jetdirect data. Scroll through the information to find the IP address. ENWW Configure the control-panel settings 5 Manually assign an IP address 1. 2. 3. 4. 5. 6. 7. 8. Touch Administration, and then touch Initial Setup. Touch Networking and I/O, and then touch Embedded Jetdirect. Touch TCP/IP, and then touch either IPV4 Settings (such as http://192.168.1.1) or IPV6 (such as http://[2001:0ba0:0000.0000.0000.0000.0000:1234]). Touch Config Method. Touch Manual, and then touch Save. Touch Manual settings. Touch IP address. Touch the IP address field, and then type the IP address. Touch OK. English 6 Device configuration Before configuring, have the following information: The host name or IP address of the simple mail transfer protocol (SMTP) e-mail server that will send e-mail from the digital sender The host name or IP address of the Lightweight Directory Access Protocol (LDAP) server that will retrieve e-mail addresses (optional) The preferred folder paths for the send-to-folder feature The host name or IP address of the digital sender Use the following keys on the keyboard to help navigate through the configuration screens. Press the Escape key to return to the previous screen. Press the Tab key to move the cursor to the next field. Install and Setup the Device ENWW Install and configure Embedded Web Server (EWS) E-mail Folder Addressing Kerberos authentication LDAP authentication Group 1/Group 2 PIN authentication 1. 2. 3. Open a web browser and type the device IP address. Select the Digital Sending tab and complete the General Settings information. Select E-mail Settings and then type the SMTP server address. If you are using an Internet Service Provider (ISP) for Internet access and e-mail you might need to contact your ISP to obtain the SMTP server name, and to determine if you need to enter an account name and password for SMTP authentication. 4. 5. Select E-mail Address Book to enter frequently-used e-mail addresses and e-mail distribution lists. The Fax Address Book and Fax Speed Dials are located in the left navigation area. Select Send To Folder to set up one or more folder destinations for scanned documents. Install and configure digital sending software (DSS) Install and configure digital sending software (optional) to access the following features: Workflow OCR Lanfax Windows authentication Lanfax authentication Netware authentication Tip If a previous version of HP DSS is already installed, save time by copying settings with the copy settings feature in the MFP configuration tab when installing the newer device. The digital sender must be on and connected to the network in order to successfully complete the software installation process. Install the software on the server that will be supporting the HP Digital Sending Software (HP DSS) service. After installation, the HP DSS runs in the background as a service, starting automatically whenever the server is restarted. Verify the device installation Test the installation and configuration using the E-Mail and Network Folder options on the controlpanel display. 1. 2. 3. Place a document face-up in the ADF or face-down on the flatbed glass. Touch E-Mail. Type the user name and password, if prompted. ENWW Device configuration 7 English Install and configure EWS to access the following features: 4. 5. 6. 7. If not prompted to log in, touch From: and then type an e-mail address. Touch To: and then type the same e-mail address. Touch OK and then press Start. The device scans the document and sends it to you as an e-mail attachment. Repeat this process using the Network Folder option, and verify that the file is sent to the correct folder. English 8 A successful test shows that the device will scan and send documents to the configured e-mail address or folder. If the device does not send the file correctly, verify the device installation and configuration. Where to look for more information Feature Description For more information Scan to E-mail Scan to Folder Address Book for E-mail and Fax User PIN Authentication LDAP Addressing LDAP Authentication Kerberos Authentication Scan a document and send it to any e-mail address EWS user guide Scan a document to one or more network folders Enter names, e-mail addresses, and fax numbers Requires authorization to use device Search an LDAP directory for names and e-mail addresses Require user authentication to use specific features DSS LANFax DSS Send to Folder DSS Workflow DSS Windows Negotiated Authentication DSS LDAP Authentication Route fax jobs via an existing LANFax infrastructure Scan a document to one or more network folders. Capture information about scanned documents; route documents to other applications DSS support guide Requires user authentication to use specific features Install and Setup the Device ENWW Troubleshooting and customer support Troubleshooting Problem The digital sender will not scan and is unable to complete the job. A Please try again error message is displayed. The Find Servers button on the E-Mail Settings screen did not find any servers. Action to take The scanner head lock is still in the locked position. Switch it to the unlocked position. See Unlock the scanner. Verify that you have a functioning SMTP server on the network. Click the Add... button on the E-Mail Settings screen and type the host name or IP address of the SMTP server. After typing the address, click the Test button to verify that the software can contact the server. If testing the server is unsuccessful, contact the network administrator to help troubleshoot the communication with the server. If you have any other digital senders or MFPs that are using the HP DSS service, use the Copy Settings button on the MFP Configuration tab of the HP MFP DSS Configuration Utility to copy the settings from a device that is functioning correctly, and then use the Paste Settings button to apply those settings to the digital sender. Verify that there is a functioning LDAP server on the network. Type the host name or IP address of the LDAP server into the LDAP Server text box. After typing in the address, touch Find Settings to retrieve the server settings. Then touch Test to verify that the software can contact the server. If testing the server is unsuccessful, contact the network administrator to help troubleshoot the communication with the server. If there are any other digital senders or MFPs that are using the HP DSS service, use the Copy Settings button on the MFP Configuration tab of the HP MFP DSS Configuration Utility to copy the settings from a device that is functioning correctly, and then use the Paste Settings button to apply those settings to the digital sender. Verify that the power cord is securely connected to the device and that it is plugged into the power outlet. Verify that the device is ...